Every project starts out with a project plan. This may consist of a project charter, a scope document, a time-line, a budget, and more. However, let’s focus on the specifics of project planning. A lot can be learnt about this on an Agile Project Management training course.
The project plan is essentially a list of steps to be followed to complete a project. The process of completing a project plan is usually followed in order and usually consists of six main phases from beginning to end.
The planning phase is usually the first step in the process. To be effective as a project planning phase, the team needs to make a list of all of the factors that change will likely effect the final outcome. Budget is often the most troublesome aspect of the entire project. Your project team will be intimately involved in the budgeting process.
One more important item to list on the project plan is a time-line. Will the project be a rush project, that must be completed very quickly, or will it take longer than expected? With the rush as an example, would it be okay to have an additional week or two added at the end of the project to prevent a shift in responsibilities or an emergency? For a more detailed or finite timeline, you would typically create a Project hire schedule. In addition to the resources needed for the project to be finished, you may need extra time for other things such as accounting or engineering.
If you’re budgeting, you will almost always have at least two needs for your project to be completed. The first is the main reason you have the project in the first place. The second is to dedicate a specific amount of money to the project. In most cases, you will list the resources (providers) to complete the project as additional expense. Talk about items that could add additional expense.
The second phase of the project plan is to determine the exact state of the project to be completed. A good project plan must also include this feature. However, because a project plan is much more detailed than a time-line, the time-line may be very lengthy. The time-line should include the completion of all components of the project.
The final phase of the project planning phase is to determine in what order to do the steps in the project plan. Most call this the Execution phase. You must state the order in which all the tasks must be completed by. This Execution phase will be indicated by, for example, concition(t) and concition(un). An example of the word concition(un) is the word experience. Concition, t and un are all verbs that begin with the letter ‘t’. For our purpose, you will probably want to use them in quotes to signify the value of the word. In many languages, t metaphors dumps. For the Destruction phase, concition(un) stands for destruction. For our example, concition(un) describes the act of doing.
After completing the Execution phase, the project team needs to create a Change Control Plan. This is all about how the project will be controlled within a Scope Management work area, which can be a document or a chart. A very important part of your Change Control Plan will be to document the process that will be used to implement the plan. In the old days, plans that called for a change to be made as soon as one was noticed were called change orders. ERP (Enterprise Resource Planning) systems make change orders part of the process for change management. The reason for this is that you only have to guess at what the plan is going to be – or not – as you take over and improve it. In the currentarter implementation environments, change orders are converted to workflows. Workflows implemented in a workflow change order the order in which the steps and actions will be performed, provide a clear analysis of the current project state and provide the baseline for the organization’s future change management program. Because the implementation will rely on a number of new tools, you will be asked to provide one or more options for the project.
The final component of the project plan is to implement Controlling and Risk Management. The same CMM methods are appropriate for controlling and solving projects this phase.